Jobs & Internships
Reporting to the Executive Director, the Controller is responsible for maintaining financial, accounting, budgeting, administrative, and personnel services in order to meet the business needs of New York City Audubon.
Founded in 1979, NYC Audubon is a grassroots, membership-based organization recognized as an urban chapter of the National Audubon Society. NYC Audubon’s mission is to protect wild birds and habitats in the five boroughs of New York City, and, in so doing, to improve the quality of life for all New Yorkers. NYC Audubon’s conservation and science activities, education and public programs, and advocacy efforts on behalf of urban and migrating birds and wildlife are more critical than ever, due to the effects of climate change and the devastating, steady loss of the natural environment in the City over many decades. A tight-knit team of six full-time and three part-time staff, along with over 200 volunteers, serves a diverse community of nearly 8,000 members and the people who live and work in America’s largest urban center.
The Controller leads NYC Audubon's financial and small-business activities, managing an annual operating budget of roughly $1 million. S/he maintains a chart of accounts and general ledger, from which are regularly compiled a set of financial statements for monthly presentation to the Board Treasurer and Board Executive Committee and quarterly presentation to the full Board of Directors. S/he processes all accounting transactions, which include billing, accounts payable, payroll, collections, and cash receipts. The Controller is additionally responsible for maintaining a system of controls to ensure that assets are used appropriately. She/he assists external auditors with their examinations of the company's financial reports and controls and produces public filings as required. The position interfaces with a variety of vendors and consultants. The Controller also manages NYC Audubon’s human resources area.
The Controller’s specific duties include, but are not limited to the following tasks:
- Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program, and grants accounting.
- Coordinate and lead the annual audit process, prepare Form 990, liaise with external auditor and the finance committee of the board of directors; assess any changes necessary.
- Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting including bank statement reconciliations.
- Provide an outside specialist with bi-monthly payroll data and review month and year-end reports.
- Oversee the accurate filing of the 1099-Misc for NYC Audubon consultants.
- Reconcile accounting system with membership data base on a monthly basis.
- Analyze all balance sheet accounts.
- Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
- Effectively communicate and present the critical financial matters to the Board of Directors.
- Further develop NYC Audubon’s human resources administration, developing documented procedures for compensation and benefits, performance evaluation, training, and recruiting.
- Establish and manage a comprehensive training program to educate employees regarding staff tools and policies and procedures.
- Develop, distribute, and maintain the personnel manual.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
The Controller will be an energetic professional with a minimum of 10 years of professional experience. S/he will possess broad financial and operations management expertise, demonstrating professional integrity and credibility. The ideal candidate has a track record of understanding institutional priorities, as well as experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination for an entire small organization—or a discrete division of a large organization—and has engaged in human resources functions. A bachelor’s degree is required; a professional certification is preferred. An interest in environmental conservation and wild bird preservation is desirable. Additionally, NYC Audubon seeks:
- An excellent communicator, with strong analytical abilities, and an aptitude for budgeting.
- A highly organized and success-driven professional who is able to complete work under deadline pressure, while simultaneously accomplishing multiple other projects.
- A comfortable inter-borough traveler with knowledge of the City’s geography and an interest in engaging with its diverse communities.
- A colleague able to work harmoniously in a team-based organization within a close-quarters environment.
- A flexible and adaptable staff partner able to adjust to the daily needs and activities of a small office and small organization that engages with the public, often in the field.
August 3, 2015